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Breakthrough Strategies

How to Commit to a Schedule (Examples Included)

Struggling to stick to a productive real estate schedule? Use these daily, weekly, monthly, and quarterly routines to stay organized, generate leads, and grow your business.

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By understanding what you need to focus on each day/week/month and sticking to a schedule, you create the right habits and routines needed to grow your business.

Use the sample schedules below as inspiration. You should tweak exact times and focus areas based on your personal workflow and market demands.

Example Daily Routine (Monday–Friday)

Here’s a quick example of what your day could look like. You can adjust times to suit your lifestyle and client needs:

• 7:00 AM – 8:00 AM: Personal Routine (exercise, breakfast, mindset prep)
• 8:00 AM – 8:30 AM: Check urgent emails/messages (address only emergencies)
• 8:30 AM – 11:00 AM: Lead Generation (calls, texts, follow-up)
• 11:00 AM – 1:00 PM: Client Meetings/Appointments (with a lunch break)
• 1:00 PM – 2:00 PM: Admin Work (transaction coordination, compliance)
• 2:00 PM – 4:00 PM: Listing Presentations / Marketing Tasks / Open House Prep
• 4:00 PM – 5:00 PM: Social Media (creating content, scheduling, engagement)
• 5:00 PM – 5:30 PM: Wrap-Up (tomorrow’s top tasks, final emails)

⬇️ Download this to-do list to stay on track.

Example Weekly Routine

Monday: Define your priorities for the week, sort leads into categories (hot, warm, cold), and plan your outreach strategy for each. Set reminders in your CRM for consistent follow-up throughout the week.

Tuesday: Focus on marketing by planning out social media posts, email campaigns, and blog topics. Review any current ad campaigns (Facebook, Instagram, Google) for performance.

Wednesday & Thursday: Double down on lead generation with phone calls, text follow-ups, and emails. Revisit old leads that haven’t responded lately. Sometimes a mid-week check-in yields surprising results. Touch base with potential sellers on updated market valuations or any price adjustments.

Friday: Review current transactions and follow up with lenders, title companies, or home inspectors as necessary. Prep marketing materials for weekend open houses or showings.

Saturday: Schedule open houses and showings when many people are off work.

Sunday: Relax and refresh!

Example Monthly Routine

Revisit Goals:

• Compare closed deals and GCI (Gross Commission Income) to your monthly targets.
• Assess lead conversion rates to see where you are excelling and where you can improve.
• Keep track of marketing spend, brokerage fees, and other expenses. Adjust if you’re overspending or underspending.

Marketing & Branding:

• Send market stats, success stories, local events, and real estate tips. Encourage recipients to share with anyone who might need an agent.
• Audit social media to see which posts got the most engagement. Figure out why and double down on that content style or topic. If a particular platform isn’t performing, consider trying a new approach or focusing energy elsewhere.
• Check-in with past clients and SOI with a quick text, email, phone call, mailer, or video. Offer a free home valuation or market update if it’s been more than 6 months since they purchased.

Example Quarterly Routine

• Review goals and compare your progress to your annual targets. If you’re behind, adjust your strategies. If you’re ahead, aim higher.

• Look at current market stats like interest rates, local employment trends, and consumer confidence. Shift your marketing if certain niches or property types are gaining popularity.

• Plan marketing campaigns and look at upcoming holidays for themed opportunities. Review current strategies to see what’s working.

• Make sure you’re on track with state licensing requirements for continued education. Look into advanced designations (e.g., GRI, CRS) to stand out

Next Steps:

Download this to-do list to stay on track.
• Use a Weekly Planner to outline what you’ll accomplish that week.
• Create a Daily Flow to plan each day’s priorities

Choose the plan that works
for you to continue reading:

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